Important Notice
South Hampshire College Group reserves the right, without notice, to withdraw, merge or vary any course provision or facilities deemed necessary by the College Group. For information on Refunds or Cancellations, please visit https://www.shcg.ac.uk/policies/
Privacy Notices
The Data Protection area of the South Hampshire College Group website https://www.shcg.ac.uk/policies/
contains our privacy notices. On applying via the website, you agree to the data protection declaration. Please familiarise yourself with the privacy notices which will provide you with further information about use of and access to your personal data, and details of organisations with whom we regularly share data.
The privacy notices have been prepared in accordance with the General Data Protection Regulation (EU) 2016/679 (āGDPRā) and the Data Protection Act 2018. If you have any questions about our privacy notices or the ways in which we use your personal information, please contact our Data Protection Officer at dp@shcg.ac.uk
South Hampshire College Group is committed to meeting its legislative obligations in the collection, use and protection of your personal data.
Data Controller: South Hampshire College Group
Our address is: Bishopsfield Road, Fareham, PO14 1NH
Your Rights Over Your Personal Information
For more information about how your personal data is used, and your individual rights, please see the DfE Personal Information Charter:
https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter
South Hampshire College Group Policies and Procedures
As a condition of being accepted onto your course, you must agree to abide by the College Group rules for learner conduct.
Failure to comply with these rules may lead to appropriate disciplinary action being taken and may result in your withdrawal from one or all of your courses. If you have any concerns over this, please discuss with your tutor or the Learner Hub team.
Policies and procedures can be found at https://www.shcg.ac.uk/policies/
Education and Skills Funding Agency (ESFA) Privacy Notice
The information you supply is used by the ESFA, an executive agency of the Department for Education (DfE), to issue you with a Unique Learner Number (ULN) and to create your Personal Learning Record (PLR), as part of the functions of the DfE. For more information about how your information is processed, and to access your PLR, please refer to:
https://www.gov.uk/government/publications/esfa-privacy-notice/esfa-privacy-notice
ILR Privacy Notice
This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).
The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.
We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at
https://www.gov.uk/government/collections/individualised-learner-record-ilr
.
ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.
For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter
(https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter)
and the DfE Privacy Notice
(https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education)
.
If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
If you are unhappy with how we have used your personal data, you can complain to the Information Commissionerās Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit
https://www.ico.org.uk
.
Date last updated: 31 Jan 2024
ESFA Funding & Residency Eligibility
Individuals will be eligible for ESFA funding if they fulfil the funding and residency requirements set out in the ESFAās funding and performance management documents:
https://www.gov.uk/government/organisations/education-and-skills-funding-agency
and agree to provide relevant evidence to the College Group to support this claim.
Declaration & Learner Signature
I have read, understood and agree to comply with the College Group policies and procedures referred to in this document.